The main part of the report is a table where what was promised stands next to what was achieved. An example for a tournament announced for 40 players:
| Metric | Planned | Actual | Where to get it |
|---|---|---|---|
| Players | 40 | 46 | the tournament field |
| Of whom children under 18 | 15 | 19 | birth years at sign-up |
| Newcomers - first tournament | 10 | 14 | compare with past tournament lists |
| Women and girls | 8 | 11 | the tournament field |
| Games played | 100 | 115 | results, pairings of all rounds |
| Districts or cities of players | 3 | 5 | a sign-up question |
| Publications about the tournament | 5 | 7 | links to posts and articles |
Photos prove the event happened and show its scale. What a report needs:
What to shoot and when - chess tournament photography.
How to write the grant application itself - grants for chess projects.
If the tournament ran in the app, the figures and documents for the report are already there:
A short summary of the tournament, a "planned and actual" metrics table, how it went, photos, links to publications and appendices: the regulations, final standings, list of players.
The ones you promised in the application: usually the number of players, children, newcomers, events and publications. Every shortfall against the plan is worth explaining in one line.
Five to ten: a wide shot of the hall, play at the boards, the prize-giving, partners' logos. Children - only with parental consent.
Compare the field with past tournament lists, or ask at sign-up whether this is the player's first tournament.
The field and the no-shows, standings as a PDF sheet with rounds, a TRF report and results by group. Social media reach and broadcast viewers come from social media statistics.
The Vibe Chess app is built for an evening over the board, not for online play: it keeps the sign-up list, the pairings and the table while you deal with people and the venue. All of it free.
score groups, no rematches, no second bye
everyone plays everyone, the app works out the number of rounds
who is free and who is already at a board is shown under Now
The bot is constantly improved based on real tournaments. If you need a feature that isn't there yet, message the developers right inside the bot with the /support command. Many features appeared exactly because organizers asked for them, and useful ideas get added quickly.
More about organising: grants for chess projects, the arbiter's report after a tournament and chess tournament sponsorship.
At the board since childhood: hazy about his rating, precise about every rook he has blundered. Counts an evening as a good one if the opponent stayed to talk afterwards instead of rushing off to check with an engine. Message →
