| Question | What answers it | Why it matters |
|---|---|---|
| Who runs it? | the organiser's name and a few words about themselves | going "into the unknown" is scary for a stranger |
| How did previous ones go? | the average rating and number of reviews | other people's experience convinces more than any announcement |
| What is the custom here? | the organiser rules | a beginner is afraid of doing something wrong |
| Where do I go? | address, map, a photo of the entrance | half of all late arrivals are people looking for the door |
| What is the place like? | a photo of the room and a description | a coffee shop and a library make for different evenings |
Regulars do not need the card - they will come anyway. It works for those who have never been, and it is on them that a tournament's growth depends. How to keep those who came - why players stop coming back.
"4.9 out of 5 based on 60 reviews" is more convincing than "we have a friendly atmosphere". The rating is given by people who have already been, and a newcomer understands that. Both numbers matter: a 5 from three reviews says little, a 4.8 from sixty says a lot.
How to ask and what to do with the answers - how to collect player feedback.
Two or three lines, no more. Who you are, how long you have run tournaments, who they are for. No list of titles needed - people need to understand they are welcome.
Rules take away a newcomer's fear of "doing something wrong" and spare the organiser arguments on the spot: the rule was written in advance, and everyone saw it. Write only what you actually apply - and keep it short.
| About | Sample wording |
|---|---|
| Lateness | "More than 10 minutes late - you play from the current round" |
| Phone | "A phone at the board - only the Vibe Chess app: clock and camera" |
| Entry fee | "Pay on the spot, cash or transfer, it goes to prizes and the room" |
| Cancelling | "Can't come - leave the list in the app, we'll give your place to someone else" |
| Behaviour | "We talk quietly, game analysis at a separate table" |
| Children | "Children under 12 - with an adult in the room" |
| What | Better | Not like this |
|---|---|---|
| Photo | the room with boards in good light; the street entrance as a second shot in the description | a dark shot of empty chairs |
| Name | as the city knows it: "The Rook coffee shop" | the legal company name |
| Address | street, number, floor, entrance | "in the centre, near the station" |
| Map | a link to a point on the map | only the address as text |
| Description | how to find the entrance, whether there is food, a cloakroom, parking | an advertising blurb about atmosphere |
What to agree with the venue itself - hire, furniture, noise, time - a venue agreement.
A couple of lines about you and your tournaments, the organiser rules and the venue details: photo, address, map and how to find the entrance. Players will add the rating and reviews.
The day after an event players rate the organiser from 1 to 5. The average rating and number of reviews are shown on the organiser screen and on past events.
No. The organiser sees the rating without the name of whoever gave it.
What you actually apply: lateness, phones at the board, the entry fee, cancelling, behaviour in the room. Short, one line per rule.
A venue with no past events - yes. A venue where tournaments have already been held cannot be deleted, but it can be edited: the change goes to all its events.
There are no club or arbiter roles in the app: the create button is available to everyone. You can announce a tournament today and run it this weekend.
when there are more than ten players and nobody should be knocked out
when the field is small and fairness matters most
when you simply want to get together and play
The bot is constantly improved based on real tournaments. If you need a feature that isn't there yet, message the developers right inside the bot with the /support command. Many features appeared exactly because organizers asked for them, and useful ideas get added quickly.
More for organisers: how to collect feedback, a venue agreement and announcement templates.
At the board since childhood: hazy about his rating, precise about every rook he has blundered. Counts an evening as a good one if the opponent stayed to talk afterwards instead of rushing off to check with an engine. Message →
